Agenda Template

Notice of a public meeting of

Audit and Governance Committee

To:	Councillors Hollyer (Chair), J Burton (Vice-Chair), Fisher, Merrett, Rose, Coles, Watson and Binney (Independent Member)
Date:	Monday, 17 March 2025
Time:	5.30 pm
Venue:	West Offices - Station Rise, York YO1 6GA

AGENDA

<AI1>

1. Apologies for Absence

To receive and note apologies for absence.

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2. Declarations of Interest (Pages 5 - 6)

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

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<AI3>

3. Minutes & Action Log (Pages 7 - 28)

To approve and sign the minutes of the meeting held on 29 Janaury 2025.

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4. Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on 13 March 2025.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

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5. Polling District and Polling Place Review (Pages 29 - 78)

The purpose of the report is to consider and approve the final recommendations of the Review of Polling Districts and Places.

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6. York Open Data Update (Pages 79 - 92)

This report and its annex provide and update on York Open Data which is City of York Council’s Open Data platform, as requested by Members.

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7. Key Corporate Risks monitor 3 (Pages 93 - 142)

This paper presents the Audit & Governance Committee with an update on the key corporate risks (KCRs) for City of York Council (CYC), which is included at Annex A.

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8. Auditor's Annual Report & Fee Variance Letter (Pages 143 - 186)

This report summarises the work undertaken by Forvis Mazars for the year ending 31 March 2024 as the Council’s external auditors.

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9. Internal Audit Work Programme (Pages 187 - 202)

This report seeks the committee’s approval for the indicative programme of internal audit work to be undertaken in 2025/26.

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10. 2025/26 Counter Fraud Plan (Pages 203 - 228)

This report sets out counter fraud work planned for 2025/26. It contains an updated fraud risk assessment, an assessment of counter fraud work at the council against national counter fraud strategies, and an annual counter fraud development plan and work plan.

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11. Audit and Governance Work Plan (Pages 229 - 232)

To consider the committee’s work plan.

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12. Urgent Business

Any other business which the Chair considers urgent under the Local Government Act 1972.

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Democracy Officer:

Name: Robert Flintoft

Telephone: (01904) 555704

Email: Robert.flintoft@york.gov.uk

Reasonable Adjustments and Alternative formats statement
To request reasonable adjustments or to provide this document in an alternative language or format such as large print, braille, audio, Easy Read or BSL, you can:
	Email us at: cycaccessteam@york.gov.uk
	Call us: 01904 551550 and customer services will pass your request onto the Access Team.
	Use our BSL Video Relay Service: www.york.gov.uk/BSLInterpretingService Select ‘Switchboard’ from the menu.
	We can also translate into the following languages: